Privacy Policy

 

Effective Date: March 13, 2025

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1. Introduction

This Privacy Policy describes how we collect, use, and protect the information you provide when using our services. We understand that the sensitivity of the data you provide to us in order to complete our service. We are committed to honoring your trust by safeguarding your data and complying with applicable privacy laws and best practices.

 

2. Information We Collect

We collect the following types of information when you engage our services:

• Business Information: Name, address, tax identification numbers, and other registration details.

• Owner & Agent Information: Names, contact details, relevant identification details, and tax identification numbers as required.

• Employee Information: Work locations, compensation details, and other payroll-related information as necessary for tax registrations.

 

3. How We Use Your Information

We use the information collected to:

• Facilitate payroll tax registrations with state agencies.

• Communicate with government agencies on your behalf.

• Provide client support and respond to inquiries, provide client support and respond to inquiries. If explicitly authorized, we may access your payroll platform to assist with payroll tax registrations..

• Share relevant tax and labor compliance information.

 

4. Data Sharing & Third Parties

We do not sell or share personal data for marketing purposes. However, we may share necessary information with:

• State and government agencies to complete required registrations.

• Payroll platforms and service providers (if authorized) to assist with payroll tax registrations and ensure accurate data entry into your system of record.

 

5. Data Security Measures

We take reasonable precautions to protect your information, including:

• Storing data only on secure, encrypted platforms.

• Restricting access to authorized personnel on a need-to-know basis.

• We encrypt sensitive data in storage and transit. We prohibit the use of unsecured communication channels for transmitting sensitive information.

 

6. Data Retention & Deletion

We retain client data for up to one year after service completion to comply with record-keeping obligations and facilitate ongoing support. Upon written request, we will delete data earlier once all outstanding services are finalized.

 

7. Client Responsibilities in Protecting Data

Clients must use secure methods when providing sensitive information. We require that:

• All confidential documents be uploaded through the client portal or sent via encrypted email.

• Please do not transmit sensitive data via unsecured channels (e.g., standard email or messaging apps).

 

8. Your Rights & Choices

Under California law (CCPA), you have the right to:

• Access the personal data we have collected about you.

• Request corrections to inaccurate information.

• Request deletion of your data, subject to legal and contractual limitations.

• Opt-out of certain data-sharing practices, where applicable.

To exercise your rights, please contact us at support@tax-edriver.com. We will respond within legally required timeframes.

 

9. Limitations of Security

While we implement robust security measures, no system is entirely immune to breaches. We cannot guarantee absolute security but will promptly notify affected parties of any unauthorized access as required by law.

 

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by updating the Effective Date above. Continued use of our services after updates constitutes acceptance of the revised policy.

 

11. Contact Information

For privacy-related inquiries, please contact:
📧 support@tax-edriver.com